Admin/HR Officer (Subject to Donor's Approval)

Job Summary The Admin/HR Officer will support the Finance Manager in managing daily HR and administrative activities. The role facilitates program recruitment and hiring processes, including preparing recruitment work plans and managing start-up timelines. The Admin/HR Officer ensures the effective implementation of human resources policies and procedures, maintains accurate and up-to-date personnel records and related HR documentation, and manages the filing and contract management system. The position also supports the preparation of Admin/HR reports. This role requires strong attention to detail, excellent organizational skills, and the ability to work effectively as part of the finance team, while carrying out assigned special projects and other duties as required. Shelter for Life implements safe, inclusive, and PSEA-sensitive human resources practices throughout recruitment, contracting, and performance management to ensure the safety and well-being of all staff and beneficiaries. SFL maintains a zero-tolerance policy on Sexual Exploitation and Abuse (SEA) and is committed to upholding the highest standards of accountability and safeguarding. Job Requirements · Facilitates the program recruitment and hiring processes. · Implements recruitment in accordance policies and procedures · Responsible for creating recruitment work plan and managing start-up deadlines. · Ensuring that personnel records/files and related HR documentation is updated in a timely manner. · Keep record and control of staff attendance, days off worked, comp days, annual leave taken, sick days taken, etc. · Ensure that staff attendance register is properly maintained on a daily basis and follow up on staff not signing off and take necessary action as per rules. · Report to line manager and/or Finance manager & Finance and Admin Director any information, which has, or may have, an impact on operations, is it obtained by investigation or chance occurrence. · Provide and updating employee’s ID card · Coordinates and supervises preparation of employment agreements. · Maintains file and contract management system. · Coordinates new staff orientation at regional offices. · Facilitates program on-boarding processes and benefits administration · Making Time sheets to office security guards on a monthly basis · Monitoring of leave balances for all staff. · Making Attendance sheet, overtime etc.… Perform other duties as assigned by line managers. Qualification/ Requirements: Minimum 4 Years of relevant experience with International NGOs or UN Agencies Computer skills at the operator level, especially with MS Office packages, Fluency in Dari and/or Pashto; proficiency in English is required. High attention to detail, effective time management skills, strong work ethic, a willingness to learn new skills, and the ability to be a self-starter. Experience in planning, reporting and budgeting with finance. Good communication skill and able to pass the massage/questions in local languages to the respondents. Have good interpersonal skills and ability to work plan. Supervisory, team worker, analytical, and troubleshooting skills. Regional and cultural knowledge of areas of SFL field operations in Afghanistan Willingness to work long hours when required Ability and willingness to travel to the project sites and outside of duty station within Afghanistan and adjust to the SFL environment as frequently as required Honest, proactive, well mannered, and must share values of SFL. Willing to stay in field locations Ready to work, live and travel in an intricate and strenuous environment