Procurement Officer

Job Summary Key Responsibilities Strategic Procurement Planning and Sourcing · Monitor procurement progress continuously against Procurement plan, PRFs timelines and proactively recommend corrective actions to prevent project delays. · Prepare high-quality solicitation documents including Requests for Quotations (RFQs), Invitations to Bids (ITBs), and Requests for Proposals (RFPs). · Manage bidder inquiries and facilitate technical clarifications in close coordination with the engineering department. · Author comprehensive evaluation reports including Technical Evaluation Reports and Bid Evaluation Reports in both English and Dari. Contract Management and Negotiations · Negotiate competitive prices, delivery schedules, and favorable commercial terms with suppliers and contractors. · Draft, finalize, and administer purchase orders, FA agreements, and formal contracts in English, Pashto, and Dari. · Manage the contract lifecycle by processing amendments, variations, claims, and contractual dispute resolutions. · Demonstrate expert knowledge in preparing and verifying procurement documents, including delivery notes, commercial invoices, and receipt reports. Supply Chain Logistics and Vendor Relations · Expedite outstanding orders and maintain rigorous follow-ups to ensure timely delivery of materials to project sites. · Resolve procurement-related issues, claims, and shipment discrepancies in a timely and professional manner. · Monitor supplier performance against quality standards, delivery metrics, and contractual obligations. · Develop and update a Qualified Suppliers Database, identifying alternative vendors to mitigate supply chain risks. Governance, Compliance, and Reporting · Maintain flawless procurement files by archiving accurate physical and electronic records of all bids, contracts, and vendor communications. · Update tracking systems daily, including the incoming PRFs, centralized Contract Management Database and Procurement Tracker. · Prepare regular status reports to provide management with visibility into procurement velocity and expenditures. · Support audit activities by providing fully compliant, organized, and transparent procurement documentation. Job Requirements Minimum of 4 years of experience in procurement or supply chain management roles. Experience in the mining and construction industry is preferred. Bachelor's degree in Supply Chain Management, Business Administration, or a related field. Relevant master's degree and procurement certifications (e.g., CSCP, CPSM) are advantageous. Proven experience in procurement or supply chain management, preferably in the mining and construction industry. Familiarity with mining and construction materials, equipment, and related suppliers is advantageous. Proficiency in procurement software, databases, and Microsoft Office Suite. Strong negotiation, contract management, and supplier evaluation skills. Knowledge of supply chain processes, logistics, and inventory management. Experience in developing and implementing procurement strategies and policies.