Administrative Manager

Role summary Reports To: Chief Executive Officer (CEO) / General Manager Purpose The Administrative Manager is responsible for planning, organizing, and supervising the organization's administrative functions to ensure efficient office operations and provide effective administrative support to management and all departments. Duties and responsibilities Manage the day-to-day administrative operations of the organization. • Develop, implement, and monitor administrative policies and procedures. • Supervise administrative staff and ensure effective office management. • Coordinate office facilities, logistics, transportation, and asset management. • Oversee procurement of office supplies and maintain inventory records. • Maintain administrative records, filing systems, and official correspondence. • Coordinate recruitment support, attendance, leave records, and personnel administration. • Prepare and monitor the administrative budget and control operational expenses Organize meetings, workshops, conferences, and official events. • Schedule executive and management meetings and prepare meeting agendas. • Prepare, record, and distribute accurate Minutes of Meetings (MoM). • Maintain a register of meeting decisions and action items. • Follow up with responsible departments to ensure implementation of meeting resolutions and provide progress reports to management. • Liaise with government authorities, service providers, and external stakeholders on administrative matters. • Ensure compliance with company policies, procedures, and applicable laws. • Prepare periodic administrative reports for senior management. Job requirements Qualifications • Bachelor's degree in Business Administration, Public Administration, Management, or a related field. • Minimum 5–7 years of relevant administrative experience, including at least 2–3 years in a supervisory or managerial role. Key Competencies • Leadership and team management • Office and records administration • Meeting coordination and minute writing • Planning and organization • Communication and interpersonal skills • Problem-solving and decision-making • Time management • Proficiency in Microsoft Office applications Key Performance Indicators (KPIs) • Efficient administration and office operations. • Timely organization of meetings and preparation of agendas. • Minutes of meetings issued within 24–48 hours. • Effective follow-up and implementation of meeting action items. • Accurate administrative records and asset register. • Timely procurement and administrative support services. • Compliance with organizational policies and procedures.