Transport Officer

Role summary The Transport Officer is responsible for planning, coordinating, and supervising the company's transportation operations to ensure the safe, efficient, and cost-effective movement of employees, goods, and company assets. The position oversees vehicle utilization, driver management, maintenance coordination, documentation, and compliance with company policies and government regulations. Duties and responsibilities Fleet Management Manage the daily operations of the company's vehicle fleet. Prepare and monitor vehicle movement schedules. Ensure vehicles are utilized efficiently and economically. Monitor vehicle allocation based on operational requirements. Maintain an updated fleet inventory and vehicle records. Vehicle Maintenance Coordinate preventive and corrective maintenance of all company vehicles. Ensure vehicles are serviced according to the maintenance schedule. Monitor vehicle condition and report major repairs. Coordinate with workshops and suppliers regarding maintenance services. Ensure all vehicles remain roadworthy and safe for operation. Driver Management Supervise and coordinate drivers' daily assignments. Monitor drivers' attendance, discipline, and performance. Ensure drivers comply with traffic laws and company policies. Conduct regular briefings on road safety and defensive driving. Verify that drivers possess valid driving licenses and required documentation. Documentation & Compliance Maintain complete records for each vehicle, including: Registration Route permits Fuel records Maintenance history Ensure timely renewal of all vehicle-related documents. Coordinate with relevant government authorities regarding vehicle registrations and permits. Fuel Management Monitor daily fuel consumption. Verify fuel requests and usage. Maintain fuel logs and analyze fuel efficiency. Report abnormal fuel consumption or suspected misuse. Safety & Security Ensure all vehicles comply with company safety standards. Monitor vehicle inspections before and after trips. Ensure emergency equipment is available in all vehicles. Investigate vehicle accidents and prepare incident reports. Recommend preventive measures to reduce transport-related risks. Reporting Prepare weekly and monthly transport reports. Report vehicle utilization, maintenance status, fuel consumption, and transport-related incidents. Maintain transport records and submit reports to management. Coordination Coordinate transportation support for all departments. Arrange transportation for staff, visitors, and official delegations. Coordinate logistics for company events and special assignments. Other Duties Support the Administration Department in transport-related activities. Perform any additional duties assigned by the Transport Manager. Job requirements Qualifications Bachelor's degree in Business Administration or other related field. Experience Minimum 3–5 years of relevant experience in transport or fleet management. Experience in FMCG, manufacturing, or multinational companies is preferred. Skills & Competencies Fleet Management Vehicle Maintenance Coordination Driver Supervision Fuel Management Record Keeping Report Writing Time Management Communication Skills Problem Solving Microsoft Office (Excel, Word, Outlook) Knowledge of Afghanistan Traffic regulations Submission guidelines Candidates who meet the required qualifications and experience are encouraged to submit their cover letter and CVs to hr@habibgulzar.com Please ensure to mention the position title in the subject line of your email.