HR Officer

Job Summary KEY AREAS OF ACCOUNTABILITY 1. HR Operations and Coordination • Implement HR policies and procedures in the Main Office, ensuring alignment with national labor laws and organizational standards. • Serve as the HR focal point for all field-level teams, ensuring effective communication and consistent HR practices. • Support line managers in planning staffing needs and HR forecasting. 2. Recruitment and Onboarding • Manage end-to-end recruitment processes for regular TLS & Skills Projects staff in coordination with the AHADO HR team. • Conduct and coordinate induction and onboarding sessions for new hires. • Maintain up-to-date recruitment trackers and personnel files. 3. Performance Management and Learning • Provide administrative and coordination support during performance review cycles. • Follow up with line managers to ensure timely completion of probation and annual evaluations. • Track staff training participation and support access to learning opportunities. 4. Compensation, Benefits, and Contract Management • Prepare and process employment contracts, extensions, and terminations as per AHADO HR guidelines. • Ensure accuracy in payroll inputs including allowances, deductions, and attendance. • Maintain knowledge of current salary structures and benefit policies. 5. Employee Relations and Staff Welfare • Act as a confidential contact for staff grievances and HR-related inquiries. • Promote a positive, inclusive, and respectful working environment. • Support staff welfare initiatives, including psychosocial support coordination when needed. 6. Compliance and Record Management • Maintain organized and confidential personnel records (physical and digital). • Ensure compliance with AHADO and donor HR requirements. • Assist with internal/external audits by providing requested HR documentation. 7. HR Systems and Reporting • Input and update employee information into HRIS and other HR databases. • Generate routine HR reports, such as staff lists, training trackers, and contract status updates. • Ensure documentation and systems reflect changes in staff roles, locations, and employment status. 8. Capacity Building and Coordination • Provide coaching and support to junior HR staff in the field. • Coordinate with the AHADO HR team on field roll-out of new HR initiatives and tools. • Participate in HR meetings and knowledge sharing sessions. BEHAVIOURS (Values in Practice) Accountability: • holds self accountable for making decisions, managing resources efficiently, achieving and role modelling AHADO values • holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition : • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same • widely shares their personal vision for AHADO, engages and motivates others • future orientated, thinks strategically and on a global scale. Collaboration : • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters • values diversity, sees it as a source of competitive strength • approachable, good listener, easy to talk to. Creativity : • develops and encourages new and innovative solutions • willing to take disciplined risks. Integrity : • honest, encourages openness and transparency; demonstrates highest levels of integrity Job Requirements QUALIFICATIONS • University degree in Business Administration, Management or related courses. EXPERIENCE AND SKILLS Essential : • Bachelor’s degree in Human Resources, Business Administration, Social Sciences, or related field. • Minimum 4–5 years of relevant HR experience, including experience in humanitarian or NGO field settings. • Strong knowledge of local labor laws and HR best practices. • Proven experience managing recruitment, performance management, and HR operations. • Proficiency in HR Information Systems and Microsoft Office Suite. Desirable : • HR certification (e.g., CHRMP) is a plus. • Understands the Country operating context • Exposure to emergency or humanitarian HR operations. • Gender and diversity sensitive • Ability and willingness to travel within Afghanistan CORE COMPETENCIES - HR Business Partnering • Ability to provide strategic HR advice and solutions to managers. • Understands organizational priorities and aligns HR interventions accordingly. Employee Relations and Conflict Resolution • Skilled in handling sensitive employee matters, grievance management, investigations, and workplace conflict resolution. Employment Law and Compliance • Strong knowledge of Afghan labor law, NGO regulations, safeguarding requirements, and HR compliance standards.. HR Information Systems and Data Analytics • Ability to manage HR systems, analyze workforce data, and generate meaningful HR reports for decision-making. Confidentiality and Professional Ethics • Handles sensitive information with discretion and integrity. • Maintains the highest standards of professionalism and ethical conduct