Procurement specialist

Role summary Manage end-to-end procurement processes for electrical equipment, materials, works, and services. Ensure procurement activities comply with organizational policies, clint requirements, and applicable procurement regulations. Prepare and review technical specifications, bidding documents, and procurement packages for electrical projects. Conduct technical and commercial evaluations to obtain the best value for money. Minimize procurement risks and ensure timely delivery of equipment and services. Support project teams in achieving project schedules and budget targets. Duties and responsibilities A . Procurement Planning Prepare annual and project-specific procurement plans. Identify procurement requirements in coordination with engineering, project management, and operations departments. Develop procurement schedules aligned with project implementation timelines. Monitor procurement progress and recommend corrective actions when required. B. Technical Procurement Support Prepare and review technical specifications for electrical equipment including: Power Transformers Circuit Breakers Disconnectors and Earthing Switches Current Transformers (CTs) Voltage Transformers (VTs/CVTs) Surge Arresters Switchgear Protection and Control Systems SCADA and Communication Systems Substation Auxiliary Equipment Transmission and Distribution Line Materials Ensure specifications comply with IEC, IEEE, ISO, and DABS standards and requirements. Coordinate with engineering departments to clarify technical requirements. C. Tender and Bid Management Prepare Requests for Quotations (RFQs), Invitations for Bids (IFBs), Requests for Proposals (RFPs), and tender documents. Manage tender advertisements and bidder communications. Organize pre-bid meetings and site visits. Respond to technical clarifications in coordination of engineering department and bidder inquiries. Ensure procurement processes are fair, transparent, and competitive. D. Bid Evaluation Participate in technical and commercial evaluation committees. Review bid compliance with technical specifications and contractual requirements. Prepare Technical Evaluation Reports (TERs) and Bid Evaluation Reports (BERs). Conduct life-cycle cost analysis and value-for-money assessments. Recommend contract awards based on evaluation outcomes. E. Contract Management Assist in drafting and finalizing contracts and purchase orders. Monitor supplier performance regarding quality, delivery schedules, and contractual obligations. Manage contract amendments, variations, claims, and disputes. Coordinate inspections, factory acceptance tests (FAT), and site acceptance tests (SAT) when required. F. Supplier and Vendor Management Develop and maintain a database of qualified suppliers and manufacturers. Conduct supplier performance evaluations. Identify alternative suppliers to mitigate procurement risks. Support supplier prequalification processes. G. Compliance and Risk Management Ensure compliance with procurement regulations, policies, and ethical standards. Identify procurement risks and recommend mitigation measures. Ensure transparency and accountability throughout procurement processes. Support audit activities and provide required procurement documentation. Job requirements 8. Qualifications and Experience Education Bachelor's Degree in Business administration or in Electrical Engineering. Additional qualifications in Procurement, Supply Chain Management, or Contract Management are desirable. Professional certifications such as PMP, or equivalent are considered an advantage. Experience Minimum 5–10 years of relevant experience in procurement of electrical equipment and engineering services. Experience in power utilities, transmission, distribution, substations, renewable energy, or EPC projects. Proven experience in tendering, contract administration, and supplier management. Technical Knowledge Strong understanding of power system equipment and substation technologies. Familiarity with IEC, IEEE, ISO, and other international standards. Knowledge of procurement procedures for donor-funded and utility projects. Understanding of FIDIC Conditions of Contract and contract management principles. Required Competencies Technical Competencies Procurement Planning and Strategy Tender Documentation Preparation Technical Evaluation of Electrical Equipment Contract Administration Cost Analysis and Budgeting Supply Chain Management Vendor Negotiation Risk Management Behavioral Competencies Strong analytical and problem-solving skills Excellent communication and negotiation abilities High level of integrity and professionalism Ability to work under pressure and meet deadlines Teamwork and stakeholder management skills Expected Deliverables Annual and Multi-Year Procurement Plans Procurement Tracking and Monitoring Reports Approved Tender Documents and Procurement Packages Technical Evaluation Reports (TERs) Bid Evaluation Reports (BERs) Contract Award Recommendations Supplier Performance Evaluation Reports Monthly, Quarterly, and Annual Procurement Progress Reports Procurement Risk Assessment Reports Contract Management and Close-Out Reports Performance Indicators (PIs) Percentage of procurements completed within planned schedule. Reduction in procurement cycle time. Cost savings achieved through competitive procurement. Compliance with procurement policies and regulations. Supplier performance and on-time delivery rate. Quality and accuracy of procurement documentation. Successful completion of procurement audits without major findings.