Data Entry and Reporting Assistant ( School Feeding )

Job Summary Job Summary The Data Entry and Reporting Assistant will be responsible for collecting, entering, managing, and analyzing project data for the School Feeding Project in Nangarhar province. The position ensures timely, accurate, and reliable data reporting to support decision-making, donor reporting (WFP), and internal monitoring systems. The role also supports preparation of project reports and maintains data integrity across all project components. Key Responsibilities: Data Entry & Management • Enter and maintain accurate project data including school feeding distributions, attendance records, and monitoring data. • Develop and manage databases and spreadsheets for project reporting. • Ensure data is regularly updated, cleaned, and verified for accuracy. • Organize and securely store all electronic and physical data records. Reporting • Prepare daily, weekly, monthly, and quarterly reports for submission to MEAL Team Leader and Project Manager. • Compile field data from monitors, storekeepers, and distribution teams into standardized reports. • Support preparation of donor reports in line with WFP requirements. • Generate summary tables, charts, and analysis for reporting purposes. Data Quality Assurance • Verify data received from field teams for accuracy and consistency. • Identify and correct data errors or inconsistencies. • Coordinate with Field Monitors and MEAL staff to resolve data gaps. Monitoring Support • Assist MEAL team in surveys, assessments, and data collection exercises. • Support tracking of key project indicators (school attendance, food distribution, etc.). • Participate in field visits when required for verification purposes. Documentation & Filing • Maintain proper filing system for all project data and reports. • Ensure confidentiality and secure storage of sensitive information. • Back up data regularly to prevent loss of information. Coordination & Communication • Work closely with MEAL Team Leader, Field Monitors, and Project Manager. • Coordinate with logistics and finance teams for data verification. • Provide timely data updates upon request from management or donors. Safeguarding & Ethics • Ensure confidentiality of beneficiary and project data at all times. • Uphold safeguarding, child protection, and PSEA principles. • Report any data manipulation, fraud, or misconduct immediately. Job Requirements Bachelor’s degree in Statistics, Information Technology, Computer Science, Social Sciences, or related field. Minimum 2–3 years of experience in data entry, reporting, or database management. Experience with NGO or donor-funded projects is preferred. Experience in MEAL systems or WFP projects is highly desirable. Strong computer skills (MS Excel, Word, and data management tools). Strong attention to detail and accuracy. Good analytical and reporting skills. Ability to work under pressure and meet deadlines. Strong organizational and documentation skills. Good communication and coordination abilities. Integrity and confidentiality in handling data.