Admin & Finance Assistant ( School Feeding )

Job Summary The Admin and Finance Assistant will be responsible for managing financial operations and administrative functions of the School Feeding Project in Nangarhar province. The role ensures proper financial management, accurate record-keeping, compliance with donor (WFP) requirements, and efficient administrative support for project implementation. Key Responsibilities: Financial Management • Maintain accurate financial records, including cashbooks, ledgers, and supporting documents. • Process payments, vouchers, and financial transactions in line with organizational and donor policies. • Prepare monthly, quarterly, and annual financial reports. • Monitor project expenditures against the approved budget and report variances. • Ensure proper filing and documentation of all financial records. Budgeting & Financial Planning • Support preparation and revision of project budgets. • Track budget utilization and provide regular updates to the Project Manager. • Assist in financial forecasting and cash flow management. Cash & Bank Management • Manage petty cash and ensure proper cash handling procedures. • Prepare bank reconciliations and ensure timely banking transactions. • Ensure safe custody of cash and financial documents. Administrative Management • Manage office administration, including supplies, equipment, and facilities. • Maintain staff attendance records, leave tracking, and personnel files. • Support recruitment processes, contracts, and HR documentation. • Ensure proper filing systems for administrative and HR documents. Procurement & Logistics Support • Support procurement processes in coordination with logistics team. • Ensure procurement documentation complies with SSEOA and donor guidelines. • Assist in contract management and vendor payments. Reporting & Compliance • Prepare financial reports in line with WFP and SSEOA requirements. • Support internal and external audits by providing necessary documentation. • Ensure compliance with financial policies, procedures, and donor regulations. • Maintain transparency and accountability in all financial and administrative operations. Coordination & Support • Work closely with the Project Manager, Logistic Officer, and other staff. • Coordinate with headquarters finance and admin teams. • Support field operations through timely financial and administrative services. Safeguarding & Ethics • Uphold organizational values of integrity, transparency, and accountability. • Ensure compliance with safeguarding, child protection, and PSEA policies. • Report any suspected fraud, misuse of funds, or misconduct immediately. Job Requirements Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. Minimum 3–5 years of relevant experience in finance and administration. Experience working with NGOs or donor-funded projects is required. Experience with WFP or similar donor projects is highly preferred. Experience working in remote or challenging environments is an asset. Strong financial management and accounting skills. Good knowledge of budgeting and financial reporting. Strong organizational and administrative skills. Proficiency in MS Office (especially Excel). Attention to detail and accuracy. Strong communication and interpersonal skills. Ability to work under pressure and meet deadlines. Integrity and accountability in handling financial resources