Operation/Logistic Officer

Job Summary Full compliance of Logistics management ensuring that proper supply chain management is performed in adherence to OPHCD rules and regulations and that Logistics procedures are complied. Ensure the procurement solicitation documents, which include RF, RFQ, CBA, GRN, Payment Check list, Payment Request and Remittance Note are provided according to the procurement manual. Coordinates cost saving through vendor selections and review, develops favorable contract agreements and resolves delivery and billing problems. Negotiate with vendors for the lowest costs and incentives and analyzes market price and product checks for competitiveness Organize sufficient and timely resources, which include trucks, labors for loading/unloading, way bills are processed and available for proper delivery. Ensure that the accurate quantity of goods received, inspected, quality checked as per the specification and accepted to the organization. Issue the GRN as per the actual quantity received prior to payment process. Ensure that the procurement is done according to the procurement plan and timely delivery is provided to the project. To ensure that all assets are properly inventoried based on the standard format prior to delivering to relevant location. Ensure that all procurement documents are processed on timely manner and shared with finance section for clearance and payment. Ensure that the procurement status report is updated and shared with Kabul office. Develop a unique filling system and vendor database for the project procurement. Create standard database for the proper follow up of supply chain management issues and applicable for any type of report downloading. Develop a strong and unique filling system and stock management for supplies and other office assets. Any other task assigns by line manager / management. Job Requirements Qualification: Bachelor Degree in Business Administration, Economic and related fields. Experience: At least 3 years of progressive relevant experience with NGO, UN agencies and government. Familiarity with procurement and inventory systems. Good knowledge of MS Office (Word, Excel, Outlook). Good communication and interpersonal skills. Ability to multitask and work under pressure. Honest, reliable, and well-organized. Fluent English, Pashto, and Dari with excellent speaking and writing skills Other skills required: Strong sense of responsibility and commitment to tasks. Excellent attention to detail and accuracy in work. Ability to manage multiple tasks simultaneously. Good teamwork and collaboration attitude. Punctuality and good time management.