Reporting and Database Officer

Job Summary The Reporting and Database Officer is responsible for managing program data, ensuring accurate reporting, and maintaining a reliable database system for the School Feeding Program. The role supports evidence-based decision-making, donor compliance (particularly WFP requirements), and effective monitoring of program implementation. Key Responsibilities: 1. Data Management & Database Administration Develop, manage, and update databases for school feeding beneficiaries, distributions, and activities. Ensure data accuracy, completeness, and consistency across all program locations. Design and maintain data collection tools (KOBO, Excel, or other MIS platforms). Perform regular data cleaning, validation, and verification. 2. Reporting Prepare daily, weekly, and monthly reports in line with donor (WFP) requirements. Compile distribution reports, beneficiary statistics, and activity summaries. Support preparation of internal and external reports (narrative and quantitative). Ensure timely submission of high-quality reports to management and donors. 3. Monitoring & Data Analysis Analyze program data to identify trends, gaps, and performance issues. Generate dashboards, charts, and visual reports for decision-making. Support the MEAL team in monitoring indicators and tracking progress. 4. Coordination & Support Coordinate with field teams to ensure timely and accurate data submission. Provide technical support and training to staff on data collection tools and reporting formats. Liaise with WFP counterparts on reporting formats, templates, and requirements. 5. Compliance & Documentation Ensure all data and reports comply with WFP guidelines and organizational standards. Maintain proper documentation and filing systems (hard and soft copies). Ensure data protection, confidentiality, and secure storage of information. Job Requirements Strong skills in Excel, KOBO Toolbox, and database management systems . Knowledge of data analysis and visualization tools, such as Power BI, Tableau, or similar, is an asset. Excellent report writing skills in English (Pashto/Dari is an advantage). High attention to detail and accuracy. Strong organizational and time management skills. Ability to work under pressure and meet tight deadlines. Key Deliverables: Accurate and updated program database Timely submission of weekly and monthly reports Clean and validated datasets Data analysis reports and dashboards Documentation compliant with WFP standards Key Performance Indicators (KPIs): Timeliness and quality of reports submitted Data accuracy and error rate Responsiveness to data requests Quality of data analysis and visualization Compliance with WFP reporting standards Working Conditions: Based in Samangan province with regular coordination with field teams May require travel to project sites (schools and distribution points) Work under tight reporting deadlines, especially during distribution cycles