Procurement / Logistics and HR Officer

Job Summary § Coordinate and evaluate logistics operations liaising with internal stakeholders, suppliers, logistics providers and customers § Process purchase requests, RFQs/RFPs, purchase orders, contracts and vendor agreements. § Source suppliers, collect and evaluate quotations, negotiate terms and prepare bid analysis. § Ensure procurement actions comply with the organization’s procurement policy and donor requirements. § Maintain procurement records (PRs, RFQs, POs, contracts, vendor evaluations) audit- ready. § Coordinate transportation and delivery of goods and services to field and office locations. § Manage warehouse/stock, monitor inventory levels (supplies, assets, fixed equipment). § Maintain asset registers, conduct physical asset verification/inventory checks. § Oversee fleet management: vehicle maintenance, fuel tracking, driver logs, vehicle usage. § Coordinating with Project Manager and raising Purchase Requests accordingly § Coordinating with Project Manager for estimations of the required materials items. § Work with other departments to incorporate logistics with SSEOA procedures and operations. Support planning for field activities (events, workshops, training) in terms of logistics (travel, accommodation, transport, venues). § Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements § Monitor quality, quantity, delivery times, and transport costs § Monitoring and updating purchase orders as well as tracking of the costs and delivery dates to compare them with the agreements § Provide periodic reporting for management on purchasing, controls and processes. § Generating a database for recording the last and update prices of all purchased items § Preparing and processing purchase orders and purchase requisitions. § Ensuring the timely delivery of goods and services. § Any other task assigned by supervisor. Job Requirements Bachelor's degree in Social Sciences or another related field. Minimum 3 years of experience in Educational Projects. Ability to prioritize multiple tasks. Ability to work in groups. Visiting fields. Sound ability to speak local and English languages and operate a computer. Have the extreme patience and abilities required for working with children. Be punctual on time and able to meet deadlines. Able to travel to provinces when required.