Procurement Contractual

Role summary To provide effective procurement support to the organization by handling procurement requests, obtaining quotations, maintaining proper documentation, supporting vendors and suppliers, and ensuring that all activities are conducted in accordance with organizational policies, procedures, and approved budgets. Duties and responsibilities Receive and review Purchase Requests (PRs) and procurement requirements from departments. Obtain quotations from approved or potential suppliers in accordance with procurement procedures. Prepare and process Purchase Orders (POs) and other required procurement documents. Compare quotations based on price, quality, specifications, delivery time, and supplier reliability. Coordinate with requesting departments to confirm specifications and requirements. Liaise with suppliers to confirm that goods and services are prepared and available for pickup as per agreed timelines. Verify all procured items against approved specifications, quantities, and purchase orders upon receipt and subsequently create a Goods Receipt Note (GRN) for record-keeping and inventory tracking. Maintain an updated supplier/vendor database and procurement records. Support supplier evaluation and provide relevant information to management. Ensure procurement activities are properly documented and supported by required approvals. Monitor pending procurement requests and provide regular status updates. Assist in identifying cost-effective purchasing options while maintaining required quality standards. Manage stock levels and maintain accurate records of all goods and consumables issued and received. Demonstrate familiarity with the Afghanistan market to effectively source and identify potential suppliers. Job requirements Bachelor's degree in Business Administration, Procurement, Management, Finance, or a related field preferred. 1 to 3 years relevant experience in procurement. Good knowledge of procurement processes and documentation. Strong organizational and follow-up skills. Good communication and negotiation skills. Ability to work with suppliers, vendors, and internal departments professionally. Good knowledge of MS Office, particularly Excel and Word. Ability to maintain accurate records and manage multiple tasks. Strong attention to detail and commitment to compliance. Ability to work independently and meet deadlines.