Storekeeper (Fleet)

Role summary ORGANIZATIONAL CONTEXT This job is based in WFP Afghanistan warehouses located in Kabul. Job holder report to the Store supervisor/Workshop Manager or the designate. Job holder is exposed to all phases of the warehouse operations and work with minimum supervision. He/she may provide supervision and on-the-job training to other warehouse staff. JOB PURPOSE To handle receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines. Duties and responsibilities KEY ACCOUNTABILITIES (not all-inclusive) Ensure that all goods received are carefully counted and registered; any differences in quantity either positive or negative are recorded on the GRN (Goods Receipt Note) or POD (Proof of Delivery) and sent back to the originator. Responsible for quality control for all goods received, any goods received that are either damaged or incorrect should be registered and reported to immediate supervisor. Ensure that all spare parts and materials requested are duly authorised and accountable to make certain that these are issued for the correct makes and models in accordance to the established section criteria for each vehicle/machinery manufacturer. Responsible to ensure that spare parts and materials returned into stock are properly recorded. Prepare all requests for spare parts and materials for transfer to other depots and ensure that these are properly packed and sealed. Supervise and oversee the actual physical loading of spare parts and materials to other locations and ensure that they are loaded in a proper way to avoid damage during transit. Continuously obtain and maintain the latest up-to-date spare parts catalogues, prices lists, cross-reference and superseded numbers for all operational Assets. Implement proper stock management and ensure that all minimum and maximum stock levels are maintained prevent "out of stock" situations occurring. Organise & implement regular internal stock-taking and ensure that all stock records are accurate in accordance to auditing practices. Responsible to ensure that all spare parts and materials are stored in a safe, clean and secure environment using the most efficient layout with maximum space utilisation. Prepare orders for both local & international procurement and track the complete procurement process including, freight, customs clearance and in-country processes until goods are finally received. Ensure that all normative guidelines, systems and procedures established for stock management are strictly adhered to. Responsible to ensure that all data is entered into the FMS pertaining to the Stock Control & Tyres modules. Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere. Travel occasionally, as required by the Organisation. Perform any other duties as requested by immediate Supervisor. Job requirements Education: Completion of secondary school education. A post-secondary technical certificate related to mechanics is desirable. Experience: Minimum 4 years of experience in spare parts warehouse and inventory management, including stock control, receipt and issuance of materials, inventory reconciliation, use of Fleet systems, warehouse record management, and storage of vehicle/workshop spare parts. Knowledge and Skills: Experience gained using a computerized Fleet Management System with emphasis on the Stock Control Module. Good working knowledge with the complete Microsoft Office suite. Experience in managing warehouses with Spare Parts. Language: Fluency (level C) in English language plus Pashto and/or Dari, preferably both.