Field Monitor

Job Summary Position Summary: The Field Monitor will work under the direct supervision of the M&E Officer and will be responsible for monitoring and verifying field-level activities under the General Food Assistance (GFA) project. The position will conduct field monitoring of beneficiary identification and verification, registration, food/cash distributions, distribution-point monitoring, beneficiary entitlements, Food/Cash Basket Monitoring, and Post-Distribution Monitoring (PDM). The Field Monitor will verify the accuracy and quality of field implementation, document findings and concerns, support accountability to affected populations, and promptly report irregularities, protection concerns, and implementation challenges. The position requires strong field monitoring, data collection, reporting, communication, and problem-solving skills, as well as a commitment to humanitarian principles and Do No Harm. He/ She must have 2-3 years of relevant experience and fluency in Pashto/ Dari and English, both verbal and written. Mejor area of Responsibility a) Key Responsibilities o Conduct regular field visits, spot checks, and direct observations in accordance with approved monitoring plans, tools, methodologies, and schedules to assess the quality, compliance, and progress of GFA activities. o Monitor beneficiary identification, verification, registration, and targeting processes to ensure approved vulnerability and eligibility criteria are applied accurately, transparently, and consistently. o Verify, through approved monitoring procedures, that registered beneficiaries receive the correct food or cash entitlement and document missed beneficiaries, inclusion/exclusion errors, duplicate records, incorrect entitlements, or other discrepancies. o Monitor the readiness, accessibility, safety, organization, and functionality of Food Distribution Points (FDPs), including beneficiary flow, commodity availability and condition, entitlement verification, and orderly distribution arrangements. o Monitor food and cash distributions to ensure assistance is delivered safely, fairly, transparently, and with dignity, and report unauthorized deductions, beneficiary manipulation, diversion, or other irregularities. o Conduct Food/Cash Basket Monitoring and Post-Distribution Monitoring (PDM) in accordance with approved methodologies, sampling and M&E tools, and communicate findings and recommendations to the M&E Officer. o Monitor access to assistance for women, female-headed households, persons with disabilities, elderly persons, and other persons with specific needs, and identify barriers requiring corrective action or referral. o Support community awareness and Accountability to Affected Populations (AAP), ensure beneficiaries are informed about their entitlements and feedback mechanisms. o Use approved M&E and digital data-collection tools, including KoboToolbox, ODK, MODA, or equivalent systems, and ensure monitoring data is complete, accurate, consistent, and submitted on time. o Cross-check field observations and monitoring findings against beneficiary lists, distribution records, tally sheets, attendance records, and other relevant documentation, and immediately report discrepancies. o Prepare and submit accurate monitoring reports and document key findings, challenges, good practices, lessons learned, and recommendations for project improvement. o Maintain confidentiality, impartiality, and professional independence during all monitoring and beneficiary interactions. o Apply protection, safeguarding, PSEA, Child Protection, Do No Harm, and humanitarian principles throughout all monitoring activities and promptly report related concerns. o Immediately report suspected fraud, diversion, unauthorized deductions, falsification of records, security incidents, access constraints, interference with monitoring, or other serious risks through established reporting channels. o Coordinate with the M&E team, District Supervisor, Project Manager, field staff, communities, local authorities, and other relevant stakeholders as required, while maintaining the independence and objectivity of monitoring functions. o Perform other relevant duties assigned by the line manager in support of effective monitoring and project accountability. b) Soft Skills o Ability to cope well under pressure, work irregular hours and meet tight deadlines o Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures o Strong English Writing skills o Report writing and communication skills o Deadline-Oriented o Experience in needs assessment, monitoring and evaluation. o Attention to details c) Additional Job Responsibilities The duties and responsibilities set out above are not exhaustive and the post holder may be required to carry out additional duties from time to time which are reasonable in relation to their level of skills and experience. Job Requirements Required Qualifications and Experience · Bachelor’s degree in Social Sciences, Development Studies, Economics, Statistics, Public Administration, Business Administration, Agriculture, Food Security, Rural Development, or another relevant field. · Minimum 2–3 years of relevant professional experience in monitoring, evaluation, humanitarian assistance, food security, food/cash assistance, project implementation, or community-based programmes. · Experience in field monitoring, beneficiary verification, distribution monitoring, data collection, or PDM is highly desirable. · Experience working with national or international NGOs, UN agencies, or donor-funded projects is an advantage. · Experience working with communities, local authorities, and field-based teams. · Experience working in emergency or remote field environments is preferred. Required Skills and Competencies · Good understanding of humanitarian principles, food security, and assistance programming. · Knowledge of beneficiary targeting, verification, registration, and food/cash distribution processes. · Familiarity with WFP procedures and SCOPE registration is required. · Understanding of AAP, CFM, protection, safeguarding, and Do No Harm principles. · Good data collection, verification, analysis, and reporting skills. · Experience with KoboToolbox, ODK, MODA, or similar digital data-collection tools is an required. · Good knowledge of Microsoft Office, and advanced knowledge MS Word and MS Excel. · Ability to identify discrepancies, analyze field-level information, and provide clear recommendations. · Strong communication and interpersonal skills. · Strong attention to detail and commitment to accuracy. · Ability to work independently and maintain objectivity and confidentiality. · Ability to work under pressure and meet tight deadlines. · Willingness and ability to travel frequently to remote and challenging locations. Language Requirements · Fluency in Dari and/or Pashto and Working knowledge of English, particularly written reporting and communication, is preferred. Competence: Passionate to work, teamwork oriented, problem-solving skills, excellent communication, interpretation and analytical skills, field activities coordination, monitoring & Evaluation and providing feedback, willingness to work in tough field conditions, meet tight deadlines, work under pressure, willingness to travel based on need and requirement, a self-oriented and good planner with professional communication and representation skills. Core Competencies: · Highly motivated, effective communication skills, both verbally and written in group or individual. · Communication and Community Engagement · Data Collection and Verification · Reporting and Documentation · Computer Literacy and Data Management · Attention to Detail and Accuracy · Problem Solving and Analytical Thinking · Integrity, Impartiality and Confidentiality · Teamwork and Coordination · Cultural Sensitivity and Respect · Accountability and Professionalism · Adaptability and Flexibility · Commitment to Safeguarding and Do No Harm PSEA, Safeguarding and Vetting MAAO is committed to preventing sexual exploitation, abuse, harassment, fraud, and other forms of misconduct. All staff are required to comply with MAAO’s PSEA, Safeguarding, Child Protection, Code of Conduct, Anti-Fraud and Anti-Corruption policies and maintain the highest standards of integrity and professionalism. As part of our commitment to safeguarding vulnerable individuals, we conduct a thorough vetting process for all candidates. This includes a specific inquiry into any past allegations, investigations, or disciplinary actions related to sexual misconduct. Selected candidates will be subject to appropriate reference checks and background/vetting procedures in accordance with MAAO policies and applicable requirements.