Finance and Admin Officer

Role summary The Finance and Administration Officer is responsible for managing the organization's financial and administrative functions to ensure efficient operations and compliance with company policies. The role oversees accounting activities, budgeting, financial reporting, cash management, procurement, payroll, office administration, and record keeping. The Finance and Administration Officer ensures accurate financial transactions, maintains effective internal controls, supports audits, and provides administrative support to facilitate the organization's day-to-day operations while promoting accountability, transparency, and operational efficiency. Duties and responsibilities Duties and Responsibilities Finance Maintain accurate accounting records and financial documentation. Record daily financial transactions, including receipts, payments, and journal entries. Prepare daily, weekly, monthly, and annual financial reports. Manage petty cash and ensure proper cash control procedures. Perform bank reconciliations and monitor bank transactions. Process vendor payments and staff reimbursements in a timely manner. Assist in the preparation and monitoring of annual budgets and financial forecasts. Prepare payroll and ensure timely payment of salaries and statutory deductions. Monitor expenditures and ensure compliance with approved budgets. Support internal and external audits by providing accurate financial records. Ensure compliance with tax regulations and other financial reporting requirements. Administration Manage day-to-day office administration and ensure efficient office operations. Maintain office filing systems, records, and official documents. Coordinate office maintenance, utilities, and administrative services. Manage office assets and maintain an up-to-date asset register. Ensure the availability of office supplies and consumables. Procurement & Logistics Coordinate procurement processes in accordance with company policies. Obtain quotations, prepare purchase requests, and issue purchase orders. Liaise with suppliers and service providers to ensure timely delivery of goods and services. Verify supplier invoices and supporting documentation before processing payments. Maintain procurement records and contracts. Human Resources Support Maintain personnel files and employee records. Assist with recruitment, onboarding, and orientation of new employees. Monitor staff attendance, leave, and timesheets. Support the implementation of HR policies and procedures. Compliance & Internal Controls Ensure compliance with company financial and administrative policies. Maintain confidentiality of financial and employee information. Implement and monitor internal control procedures to safeguard company assets. Identify financial and operational risks and recommend corrective actions. Reporting & Coordination Prepare periodic financial and administrative reports for management. Coordinate with internal departments, banks, auditors, vendors, and government authorities. Support management in strategic planning, budgeting, and operational decision-making. Perform any other finance and administrative duties assigned by the Finance & Administration Manager or Senior Management. Job requirements Requirements Education Bachelor's degree in Finance, Accounting, Business Administration, Economics, or a related field. Professional certifications such as ACCA, CPA, CMA, or equivalent are an advantage. Experience Minimum of 2–5 years of relevant experience in finance, accounting, and administration. Experience in procurement, payroll, budgeting, and financial reporting. Experience working with NGOs, private sector, logistics, or e-commerce companies is preferred. Technical Skills Strong knowledge of accounting principles and financial management. Proficiency in Microsoft Office, particularly Excel , Word, and PowerPoint. Experience using accounting software such as QuickBooks, ERP , or similar systems. Knowledge of budgeting, taxation, payroll processing, and bank reconciliation. Strong record-keeping and documentation skills. Core Competencies Strong analytical and problem-solving skills. High level of integrity, honesty, and confidentiality. Excellent organizational and time management skills. Ability to work independently and manage multiple priorities. Strong communication and interpersonal skills. Attention to detail and accuracy. Ability to work under pressure and meet deadlines. Language Requirements Fluency in English and Dari/Pashto (written and spoken). Strong report writing and communication skills in English are preferred. Other Requirements Ability to work effectively in a team environment. Strong understanding of company policies, financial controls, and compliance requirements. Willingness to travel occasionally, if required. Commitment to maintaining high ethical and professional standards.