Admin/Finance Officer

Job Summary Overall Responsibilities The Admin/Finance officer oversees all financial and administrative activities and ensures compliance with ACKU’s accounting, procurement, reporting requirements, and donor regulations. The Admin/Finance officer reports to the ACKU Program Manager and Executive Director. Key Responsibilities Finance : Manage day-to-day accounting functions, including regular cash verification, bank account and balance sheet reconciliations, monthly closing, and timely submission of financial reports to the ACKU management, donors, etc. Ensure expenses are incurred/charged to different donors/grants according to the approved budget(s) and compliance requirements are met per grant agreement and guidelines. Complete monthly balance sheet and budget monitoring reports as per donor requirements. Reporting and Budgeting : Monthly closing, timely submission of financial report to ACKU management, donors, etc. Ensure on-time monthly submission to ACKU management of all reports. Prepare timely budgets, cash requests for donors, and accounting reports. Monitor grant spending and projections. Assist in the preparation of budgets for all proposals and develop clear and concise narratives. Provide regular and timely budget reports and analysis to the Director and the Program Manager. Liaise with donors on finance and budget issues as required. Preparation and submission of the bi-annual reports to the Ministry of Economy. Preparation and submission of the ACKU Annual Tax return to the Ministry of Finance and follow-up for tax clearances. Follow up for Staff TIN and their salary taxes. Follow up for submission of salary tax and contractual taxes. Review all outgoing budget requests for conformance with all donor requirements as well as all internal policies and procedures. Ensure that all costs are accounted for and recovered to the maximum extent possible in conformance with the donor guidelines. Staff Management : Supervise staff in the Finance Department. This includes ensuring they are properly trained and know their performance expectations. Carry out staff appraisals for finance staff. Organize and lead orientation and training sessions related to finance. Audit and Internal Control : Implement and administer ACKU systems for internal control, compliance, accounting data-processing, and financial reporting functions under donor regulations. Develop an internal audit function and perform internal audits and reviews to ensure compliance with the ACKU and donor requirements. Administration : Manage day-to-day administrative functions, including procurement and transportation. Enforce the policies and procedures of the organization. Make sure that procurements are done in compliance with the set policies and procedures. Manage and maintain updated inventories. Regular follow-up of the ACKU building maintenance Procurement : Ensure appropriate policies and procedures are followed during procurements. Manage and maintain the inventory ledger and make sure that donors’ guidelines are followed in this regard. Engage as the procurement committee member for all of the ACKU bids. Liaison and Compliance : Liaise with different government offices and ensure that ACKU’s policy and procedures comply with the Afghan government’s laws. Assist the Director and Program Manager with Admin, Finance, and other related issues. Human Resource : Follow up with the ACKU HR officer for his/her daily activities. Check monthly timesheets and attendance sheets. Get regular follow-up on the staff leave record with the HR staff. Other Responsibilities Maintain an up-to-date, accurate accounting system, including computer data entry and paper file system. Ensure local taxation law and any other legal requirements are fully complied with. Other appropriate duties as assigned by the Director and the Program Manager. Job Requirements This position requires a Bachelor’s Degree in Business Administration (BBA). Candidates with an MBA, ACCA, and CPA certificates are preferred. Strong knowledge of accounting software (QuickBooks). At least 5 years of working experience in a non-profit organization in a similar capacity. Fluent in English, Dari, and Pashto. Strong problem-solving and interpersonal skills. Ability to exercise sound judgment and make decisions based on accurate and timely analysis.