Finance Coordinator

Role summary Finance Coordinator is responsible to perform the below elaborated financial activities and tasks relevant to the projects. The Finance Coordinator role is crucial in ensuring that all financial processes are handled efficiently and accurately Duties and responsibilities Review the incoming invoices/claims as per the Standard Operating Procedures (SOP) and make sure that all supporting documents are provided Cross-check the Interim Payment Certificates (IPCs) against the contractor invoice(s)/claim(s) in case of any discrepancy, notify the respective Project Manager Coordinate with the relevant authorized individual and/or department and make sure that the IPC/IPCs is/are signed and formally processed Prepare formal letter for each invoice subsequent to getting approval of Project Manager (PM) and other relevant department/authorized individual(s) Communicate and follow-up with the Chief of Staff Directorate of DABS, make sure the IPC/IPCs is/are singed and collect all signed/approved invoices for further process Prepare a comprehensive tracking sheet, with mandatory details, for recording each invoice, BGs, retention, balance of advance payment Formally notify Finance and Procurement Departments ahead of BGs expiration date Prepare an individual comprehensive tracking sheet, in a specific format containing of all necessary details, for the invoices/claims processed internally by DPMO, Finance Department and sent to MoF and/or Donor’s representative for further processing Prepare Bank Guarantees (BGs) extension or releasing related request with having coordination with the PM of the respective project(s) Provide and share updated status of invoices, BGs, advance payment balance, and retentions of each project with the respective PM and PMO management as per their request Report financial status of project(s), to the management, via a Tracking Sheet and/or other required tools on monthly basis Record signed copy of each invoice in the relevant share drive created for the respective project and notify the PM accordingly Communicate with the contractors via PM to ensure smooth progression of their claims/invoice Communicate/coordinate with the Finance Directorate for smooth processing of invoices and other financial transactions of project(s) Communicate with donors/funding agency and Ministry of Finance, if required Provide precise and accurate financial information to all relevant stakeholders, within organization and/or an external organization, if required based on the approval of DPMO Coordinate with the PMs/Program Managers in relation to financial matters and invoices/claims related issue(s) Perform other financial related tasks that may assign by the DPMO/Deputy Director, Program Manager(s) Job requirements Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field A Master’s degree (e.g., MBA) can be an advantage CPA (Certified Public Accountant) CMA (Certified Management Accountant) Typically, five years of experience in finance, accounting, budgeting, or a related role Experience in managing budgets, reporting, and working with accounting software is often required Strong understanding of financial reporting, budgeting, and forecasting Advanced Excel skills Attention to detail and high level of accuracy Strong organizational and communication skills Ability to work under pressure and meet deadlines Fluency in written and spoken English is required; knowledge of local languages is a plus