Administration Officer

Role summary The Administrative Officer is responsible for managing the daily administrative operations of Hamkar microfinance institution. The role ensures efficient office management, maintains records, coordinates logistics and procurement, inventory management and ensures compliance with organizational policies and procedures. Duties and responsibilities Manage office administration and ensure smooth daily operations. Supervise office facilities, equipment, furniture, inventory and vehicles. Maintain accurate inventory records and periodic reports. Maintain administrative records, files, and documentation. Oversee vehicle and asset management systems Coordinate travel arrangements, accommodation, and transportation for staff. Conduct daily cross-checking of vehicle and Generator logbooks to ensure accuracy and compliance. Ensure proper maintenance of office properties and operational equipment. Supervise procurement activities in compliance with organizational policies and procedures. Ensure transparency, accountability, and efficiency in procurement processes. Develop and maintain proper filing and documentation systems. Manage logistics and administrative support services. Manage incoming and out going of letters correspondence, emails, and telephone communications. Supervise support staff such as drivers, cleaners, receptionists, and security personnel. Coordinate meetings, prepare agendas, take minutes, and follow up on action items. Any other duties assigned by Head of Finance. Job requirements Qualifications & Experience · Bachelor’s degree in BBA, B.Com , Economics, Management, Public Administration or a related field. · Minimum 2 years of relevant experience in Admin or Procurement/Logistic. · Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). · Knowledge of procurement, records management, and office administration. Skills & Competencies · Excellent organizational and time-management skills. · Strong communication and interpersonal skills. · Attention to detail and accuracy. · Ability to maintain confidentiality. · Problem-solving and decision-making skills. · Ability to work under pressure and manage multiple priorities. · Strong report-writing and documentation skills. · Teamwork and leadership abilities.