HR Assistant

Job Summary Recruitment & Onboarding · Assist in posting job announcements, collecting CVs, and preparing long/shortlists. · Coordinate and schedule written tests and interviews. · Support the HR Officer in conducting reference checks and preparing employment contracts. · Assist in the orientation process for new staff and ensure all onboarding documents are completed. Personnel File & Documentation · Maintain accurate and updated personnel files according to the HR personnel file checklist. · Ensure all documents (contracts, extensions, leave forms, performance evaluations, ID cards, etc.) are filed properly and are easily accessible. · Update the HR database and employee lists regularly. Attendance, Leave & Payroll Support · Collect daily and monthly attendance sheets from all departments/field sites. · Maintain the soft leave record and ensure all leave requests are documented and updated. · Support the HR Officer in preparing monthly attendance reports for review and approval. · Assist in preparing monthly payroll documents and verifying supporting documents. HR Compliance & Employee Relations · Ensure HR procedures are implemented according to Union Aid HR policies. · Support HR Officer in preparing documentation for disciplinary meetings, investigations, and terminations. · Maintain confidentiality and secure management of sensitive employee information. · Assist in preparing reports, memos, letters, and any HR-related communication. Travel & Mission Documentation · Collect, record, and maintain updated travel and mission reports for staff. · Ensure all travel documents are accurately filed and available when required. General HR Support · Assist in organizing HR trainings, orientations, and staff capacity-building programs. · Support day-to-day HR office tasks and ensure smooth administrative operations. Job Requirements · Bachelor’s degree in Business Administration, Human Resources, or a related field. · Minimum 1–2 years of relevant HR experience preferably with local or international NGOs. · Good understanding of HR policies, Afghan labor laws, and recruitment procedures. · Strong communication skills in English and local languages (Dari/Pashto). · Proficiency in MS Office (Word, Excel, Outlook). · Strong organizational skills and attention to detail. · Ability to maintain confidentiality and professionalism at all times. · Willingness to take initiative, support team members, and work under pressure.